COMPANIES ACT 2016 
“office copy”, in relation to any Court order or other Court document, means a copy authenticated under the hand or seal of the Registrar of the Court or other proper officer of the Court;

An office copy is an official certified copy of a Court order or other Court document that has been authenticated by the Court.
The authentication is made by the:

• Registrar of the Court; or
• Other proper officer of the Court,

using either:

• the officer's signature ("under the hand"); or
• the official seal of the Court.

An office copy serves as official evidence of the contents of the original Court document and is commonly used for legal, administrative, and regulatory purposes under the Companies Act 2016. Purpose of an Office Copy
The requirement for an office copy serves several important purposes:

• Confirms that the document is genuine and issued by the Court.
• Prevents reliance on unauthorised or altered copies.
• Provides reliable documentary evidence for statutory filings.
• Enables government authorities, companies, creditors, and other parties to rely upon Court orders with confidence.
• Facilitates compliance with filing obligations under the Companies Act 2016.

Meaning of "Authenticated"
A document is authenticated when the Court officially certifies that it is a true copy of the original Court document.
Authentication may be evidenced by:

• The Registrar's signature;
• The official Court seal;
• A certification stamp;
• An electronic authentication issued through the Court's approved system; or
• Any other method recognised by law or Court practice.

Once authenticated, the office copy carries official legal status. Documents That May Be Issued as Office Copies
Examples include:

• Court orders;
• Judgments;
• Originating summonses;
• Winding-up orders;
• Judicial management orders;
• Schemes of arrangement approved by the Court;
• Orders relating to reduction of share capital;
• Orders confirming corporate restructuring;
• Orders appointing or removing liquidators; and
• Any other Court document requiring official authentication.

Use of Office Copies Under the Companies Act 2016
An office copy is commonly required where a company must lodge a Court order with the Companies Commission of Malaysia (SSM).
Examples include:

• Registration of a Court order approving a reduction of share capital;
• Lodgement of a winding-up order;
• Registration of a scheme of arrangement sanctioned by the Court;
• Judicial management proceedings;
• Corporate reconstruction or amalgamation orders;
• Orders relating to rectification of company records; and
• Other Court orders affecting a company's legal status.

Practical Examples
Example 1 – Winding-Up Order
The High Court orders the winding up of ABC Sdn. Bhd.
The company obtains an office copy of the winding-up order from the Court.
The office copy is lodged with the Companies Commission of Malaysia (SSM) as required under the Companies Act 2016. Example 2 – Reduction of Share Capital
XYZ Berhad obtains a Court order approving a reduction of its share capital.
The company receives an authenticated office copy from the Court Registrar before lodging it with SSM.
The authenticated document constitutes the required office copy. Example 3 – Scheme of Arrangement
A scheme of arrangement is sanctioned by the High Court.
The company obtains an office copy bearing the Registrar's certification and files it with SSM to complete the statutory process. Example 4 – Certified Judgment
A creditor wishes to rely upon a Court judgment during corporate insolvency proceedings.
Instead of producing an uncertified photocopy, the creditor produces an office copy issued by the Court.
The office copy serves as official evidence of the judgment. Compliance Requirements
Where an office copy is required under the Companies Act 2016, a company should ensure that:

• The document is obtained directly from the Court;
• The copy is authenticated by the Registrar of the Court or another authorised Court officer;
• The document bears the required signature, seal, certification, or other recognised authentication;
• The office copy is lodged with the Companies Commission of Malaysia (SSM) within the prescribed statutory period, where applicable; and
• The company retains the office copy as part of its statutory records.

Importance
The definition of "office copy" ensures that only officially authenticated Court documents are relied upon for corporate and regulatory purposes under the Companies Act 2016. By requiring authentication by the Registrar of the Court or another authorised Court officer, the Act safeguards the integrity and authenticity of judicial documents, reduces the risk of fraud or alteration, and provides legal certainty for companies, regulators, creditors, and other stakeholders. Office copies are particularly important in corporate transactions and proceedings involving Court approval, as they serve as authoritative evidence of judicial decisions and facilitate compliance with statutory filing obligations.
 

《2016 年公司法》

“法院认证副本”（Office Copy） 就任何法院命令（Court Order）或其他法院文件（Court Document）而言，是指经法院注册官（Registrar of the Court）或法院其他获授权人员（Other Proper Officer of the Court）以签署（Under the Hand）或法院印章（Seal）认证的副本。

实务说明（Practical Explanation）

根据《2016 年公司法》，法院认证副本（Office Copy） 是由法院正式签发，并经法院认证的法院命令或法院文件正式副本。

认证工作由以下人士完成：

• 法院注册官（Registrar of the Court）；或
• 法院其他获授权人员（Other Proper Officer of the Court）。

认证方式包括：

• 由有关人员亲笔签署（Under the Hand）；或
• 加盖法院正式印章（Official Seal of the Court）。

法院认证副本具有与原法院文件相同的官方证明作用，可作为法律、行政及监管程序中的正式证据，并广泛应用于《2016 年公司法》规定的各项法定程序。

法院认证副本的目的（Purpose of an Office Copy）

要求提交法院认证副本，主要具有以下目的：

• 证明有关文件真实由法院签发；
• 防止未经授权、伪造或遭修改的文件被使用；
• 为法定申报提供可靠的书面证据；
• 让政府机关、公司、债权人及其他人士能够依法信赖法院文件；以及
• 确保公司履行《2016 年公司法》规定的法定备案义务。

“认证”（Authenticated）的含义（Meaning of "Authenticated"）

认证（Authenticated） 是指法院正式确认某副本与原始法院文件一致，并具有法律效力。

认证方式一般包括：

• 法院注册官签署；
• 加盖法院正式印章；
• 法院认证印章（Certification Stamp）；
• 透过法院认可电子系统发出的电子认证（Electronic Authentication）；或
• 法律或法院惯例认可的其他认证方式。

一经认证，该副本即成为具有法律效力的法院认证副本（Office Copy）。

可签发法院认证副本的文件（Documents That May Be Issued as Office Copies）

可取得法院认证副本的法院文件包括：

• 法院命令（Court Orders）；
• 法院判决（Judgments）；
• 起诉传票（Originating Summonses）；
• 清盘令（Winding-up Orders）；
• 司法管理令（Judicial Management Orders）；
• 经法院批准的安排计划（Schemes of Arrangement）；
• 批准削减股本的法院命令（Orders Relating to Reduction of Share Capital）；
• 批准企业重组的法院命令（Orders Confirming Corporate Restructuring）；
• 委任或免除清盘人的法院命令（Orders Appointing or Removing Liquidators）；以及
• 其他依法须经法院认证的法院文件。

法院认证副本在《2016 年公司法》下的应用（Use of Office Copies Under the Companies Act 2016）

当《2016 年公司法》规定公司必须向**马来西亚公司委员会（Suruhanjaya Syarikat Malaysia，SSM）**提交法院命令时，一般须提交法院认证副本。

常见情况包括：

• 登记法院批准削减股本的命令；
• 提交法院发出的清盘令；
• 登记法院批准的安排计划（Scheme of Arrangement）；
• 司法管理（Judicial Management）程序；
• 企业重组或合并（Corporate Reconstruction or Amalgamation）的法院命令；
• 更正公司法定记录（Rectification of Company Records）的法院命令；以及
• 其他影响公司法律地位的法院命令。

实务示例（Practical Examples）

例子一：清盘令（Winding-up Order）

高等法院颁布命令，将 ABC Sdn. Bhd. 清盘。

公司向法院申请取得经法院认证的清盘令副本，并依法提交予马来西亚公司委员会（SSM）。

该认证副本即属于《2016 年公司法》所规定的法院认证副本（Office Copy）。

例子二：削减股本（Reduction of Share Capital）

XYZ Berhad 获法院批准削减公司股本。

公司在向 SSM 办理登记前，先向法院注册官领取经认证的法院命令副本。

该认证副本即构成法律所要求的法院认证副本。

例子三：安排计划（Scheme of Arrangement）

某公司的安排计划获得高等法院批准。

公司取得附有法院注册官认证的法院副本，并向 SSM 提交，以完成法定登记程序。

例子四：法院判决（Certified Judgment）

某债权人在企业破产程序中拟引用法院判决作为证据。

债权人并非提交未经认证的普通影印本，而是提交法院签发的认证副本。

该法院认证副本可作为法院判决的正式法律证据。

合规要求（Compliance Requirements）

凡《2016 年公司法》规定须提交法院认证副本时，公司应确保：

• 有关文件直接向法院申请取得；
• 副本已由法院注册官或其他获授权法院人员完成认证；
• 文件附有规定的签署、法院印章、认证标记或其他认可认证方式；
• 如法律规定，应于法定期限内向马来西亚公司委员会（SSM）提交法院认证副本；以及
• 妥善保存法院认证副本，作为公司的法定记录之一。

重要性（Importance）

“法院认证副本（Office Copy）” 的定义，确保《2016 年公司法》下只有经法院正式认证的法院文件，方可作为公司法及监管程序中的正式法律依据。

透过要求法院注册官或其他获授权法院人员进行认证，《2016 年公司法》有效保障法院文件的真实性、完整性及法律效力，减少文件遭伪造、篡改或误用的风险，并为公司、监管机构、债权人及其他利益相关者提供明确及可靠的法律依据。

法院认证副本在涉及法院批准的公司事务中尤为重要，例如公司清盘、司法管理、削减股本、企业重组、安排计划及其他法院监督程序。它不仅是法院裁决的正式证明文件，也是公司依法完成向马来西亚公司委员会（SSM）备案及履行法定义务的重要依据，有助于维护公司治理的透明度、司法程序的公信力及企业法律制度的稳定性。