Mandatory Requirement for the Company to Display the Company Name and Registration Number
Mandatory Requirement for the Company to Display the Company Name and Registration Number
Mandatory Requirement for the Company to Display the Company Name and Registration Number
In Malaysia, Companies are required by law to display their Company registration number on all official documents. This is enforced by the Companies Commission of Malaysia (SSM) under the Companies Act 2016. Failure to comply with this requirement can result in penalties being imposed by SSM.
Legal Requirement Under the Companies Act 2016
According to Section 30(2) of the Companies Act 2016, a Company must include its Company name and registration number on:
* Company’s signboard and all panel displays.
* Business letters, notices, and other official publications, including in electronic form;
* Websites and online communications (eg, Facebook, Instagram, etc);
* Bills of exchange, promissory notes, endorsements, and order form;
* Cheques purporting to be signed by or on behalf of the Company;
* Order invoices, receipts, and letters;
* All other forms of its business correspondence and documentation.
The purpose of this rule is to ensure transparency and accountability, allowing customers, partners, and authorities to verify the legitimacy of a business.
Penalties for Non-Compliance
If a company fails to include its registration number as required, SSM may impose penalties, which can include:
* Fines: The Company and its officers (directors) can be fined up to RM50,000 under the Companies Act 2016.
* Legal Action: Continued non-compliance may lead to further enforcement actions, including potential legal proceedings.
SSM actively monitors compliance and may conduct audits or inspections to ensure that businesses adhere to these regulations.
How to Ensure Compliance
To avoid penalties, the Company should:
Review Business Documents
Ensure that all business letters, invoices, and statements contain the company name and registration number
Update Online Platforms
If your company has a website, social media pages, or online business presence, the registration number should be visible.
Train Employees
Staff handling correspondence and document preparation should be aware of this requirement to prevent accidental omissions.
Regularly Check Compliance
Conduct periodic internal reviews to ensure all materials remain compliant with SSM regulations.
Conclusion
Displaying the company registration number is a simple yet essential requirement for all Companies in Malaysia. It reinforces business credibility and ensures compliance with legal obligations under the Companies Act 2016. Companies should take proactive steps to ensure all official communications include this information to avoid unnecessary fines or legal consequences.
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