What coffee machine is best for an office?

The best office coffee machine depends on staff size, daily cup volume, drink preferences, and service support. Most offices in Malaysia choose fully automatic bean-to-cup or hot beverage machines.

Is it better to rent or buy a coffee machine for office use?

Renting is more popular for offices because it includes maintenance and servicing. Buying suits long-term use but requires separate service arrangements.

How to Choose the Right Coffee Machine for Your Workplace

1. Identify Your Office Size & Coffee Volume

Different machines suit different team sizes.

Small Office (1–30)

20–50 cups/day
Hot Beverage Machine OR Small Bean-to-Cup Machine
Low maintenance, Simple Operation

Medium Office (30–80)

50–150 cups/day
Fully Automatic Bean-to-Cup OR Hot Beverage Machine
Speed & drink variety, self-cleaning

Large Office (80–300+)

150–500+ cups/day
Commercial full-auto table-top Beans to Cups or Hot Beverage Coffee Machine
High durability, fast brewing, large bean/hopper capacity

2. Choose Based on Drink Preferences

Ask what your office usually drinks:

If your team loves café-style: Latte, Cappuccino, Flat White, Mocha

	- Local Style White Coffee/ Teh Tarik / Chocolate Drink

	→ Choose Fully Automatic Bean-to-Cup Machine

	→ Choose Fully Automatic Hot Beverage Vending Machine
If your team prefers simple local style coffee: → Choose Fully Automatic Hot Beverage Vending Machine

	→ Choose Powder or Instant Machine
If your team likes customisation: Premium coffee beans, Strength, good milk foam, best aroma

	→ Choose High-end fully automatic coffee machine 

3. Consider Cost & Billing Method

Coffee machine providers usually offer:

FOC Rental (Most common for offices)

a.   Base by monthly consumable commitment per month
b.   Includes maintenance + servicing
c.   Good for offices without wanting to buy coffee machine

Rental (Most common for offices)

•   RM250– RM850 depending on machine model & specification
•   Includes maintenance + servicing
•   Good for offices without wanting to buy coffee machine

Outright Purchase

• RM5,000–RM35,000 depending on machine model
• Good for long-term use but no monthly service unless added

popular cost-control per cup

• RM1.20 – RM2.00 per drink
• Ideal if your office has unpredictable coffee usage

4. Check Key Features That Matter for Workplaces

A good office coffee machine should have:

Must-have features

Automatic self-cleaning
Large water tank or direct water connection
Fast brewing (30–60 seconds per drink)
Low maintenance
Variety: latte, cappuccino, Americano, chocolate

Nice-to-have features

Touch screen menus
Multiple bean types
Milk system auto flush
Powder chutes (for Milo, chocolate, etc.)
Cup size variations

5. Evaluate Service & Support

When renting/purchasing, check if the provider includes:

✔ Free maintenance

✔ Free replacement machine if breakdown

✔ Free cleaning service schedule

✔ Bean / milk / chocolate supply

✔ On-site technician response time (important!)

Good support = less downtime = happy staff.

6. Match Machine Type to Workplace Scenario

Workplace Type	Best Machine
Small startup	small bean-to-cup coffee machine model
Corporate Office	Medium–large bean-to-cup coffee machine
Showroom or retail	small bean-to-cup coffee / Hot beverage vending machine
Factory / high usage	Commercial high end Beans to cups & Hot beverage vending machine
Co-working space	Premium bean-to-cup (for consistency)

7. Important: Test Before Committing

Most rental companies offer:

✔ Free DEMO tasting session

✔ Demo machine figure & performance

Always test:

Drink taste in mouth 
Machine Speed
Cup capacity
Maintenance & cleaning steps

Book a Free Coffee Machine Demo

Test the taste, speed & performance before committing.

Request Free Demo

Need Help Choosing?

Get a tailored recommendation based on your office size & budget.