FoodLoop ERP is a cloud based end to end solution for F&B SMEs in Malaysia, digitising and automating operations across central kitchens and food manufacturers in one unified platform. We don't just install systems, we help you build a digital culture that scales effortlessly, reduces wastage, controls cost, and ensures compliance. With FoodLoop, every step of your operation becomes connected, traceable, and data driven for sustainable growth, ensuring your business remains competitive in the Food & Beverage landscape.
Simple interface designed for shop floor workers and office teams, easing the adoption process.
One platform to eliminate disconnected systems and provides a single source of truth across operations.
Built in compliance tools that meet regulatory standards and safeguard brand reputation.
Connects to existing POS, accounting, and third-party systems via APIs, eliminating manual entry.
Ingredient costs are never static, especially perishables that fluctuate daily. Indirect costs associated with the recipe, such as utilities, labor, and equipment, are often overlooked in cost calculations. When production costs aren't tracked regularly, margins silently erode. FoodLoop addresses this by recording both ingredient and indirect costs in BOM Management as precise base estimates, while capturing actual costs based on item purchase prices. This ensures you are clearly aware of any margin drops, allowing you to make proactive changes to your menu pricing, item sourcing or food portioning. By enforcing FEFO (First-Expired, First-Out), we ensure older stocks are used well before they expire, further preventing profit leakage.
Scaling through a central kitchen is the best way to grow, but productivity eventually hits a wall when you're stuck with messy spreadsheets and manual paperwork. Without clear SOPs, operations often rely on individual's way of work rather than a systemized, efficient workflow. This creates a hectic and disconnected environment where mistakes are hard to trace. FoodLoop unifies your entire operation into one platform, replacing manual processes with guided Digital SOPs. With built-in checks and balances, the system ensures that no one can bypass standard procedures in their day-to-day work. By centralizing the flow of data, you eliminate discrepancies and build a culture of accountability, paving the way for future growth.
Meeting HACCP and Halal standards is a massive documentation headache, but it’s a non-negotiable part of the industry. Relying on paper-based records isn't just risky, it’s a physical burden that eats up office space and your team’s valuable time. During a food safety crisis, searching filing cabinets for essential records can take forever and delay recall protocols, leaving your business vulnerable. FoodLoop helps you stay Audit-ready by digitizing your inspection and documentation processes into clean, searchable digital audit trails. With seamless forward and backward traceability at your fingertips, you can handle recalls or compliance audits in minutes, not days, protecting both your customers and your brand reputation.
Create, manage, and control every recipe from a single hub using step-by-step photo or video instructions. With nested recipes, semi-finished items can be reused across multiple dishes, while version control tracks every change. Production costs are automatically calculated based on real-time purchasing prices.
Whether it's an internal stock transfer or a sales order to franchisees or customers, replace manual ordering with a clear, structured workflow where orders are digitally submitted, reviewed, and approved based on inventory, production capacity, cut-off times, and minimum order quantities (MOQ).
Complete control over stock movements: Goods Receiving, Issuance, Stock Takes, Adjustments, and Wastage Disposal. Track inventory balance in real-time and manage buffer stocks effectively.
Streamline purchasing with automated PR (Purchase Request) to PO (Purchase Order) workflows. Manage supplier price lists, goods returns, and monitor supplier performance history.
Manage your fleet with Route Optimisation, Driver Management, and Delivery Scheduling. Generate DOs and IDOs automatically. Capture digital Proof of Delivery (POD) with recipient signatures.
Plan and execute production with a clear Calendar View. Support multiple departments (Hot Kitchen, Cold Kitchen, Bakery). Choose between linear execution or concurrent execution workflows.
The brain of your operation. Auto-generate Purchase Requests and Work Orders based on actual demand and forecasts. Prevent over-purchasing and under-production.
Cloud-based printer integration allowing you to print labels without a PC. Includes QR codes for serialisation, enabling rapid Stock In/Out scanning and strict FIFO adherence.
Digitalise your quality checks. Customised forms for incoming goods inspection, temperature logs, and hygiene checklists. Flag non-compliance immediately.
Complete Forward and Backward traceability. Track a specific batch of raw material to the finished goods sold, or vice versa. Ensure smooth recall protocols if necessary.
Whether you are starting fresh with us or moving from another software, we begin by understanding your operational workflow and identifying pain points. From there, we migrate, clean, and standardize your master data and BOM, then we configure your FoodLoop account according to your unique business requirements.
Our training uses real-world scenarios based on your business context. We don't just show you where the buttons are, we help you understand the 'why' behind each process so you can use the system confidently and effectively. We also offer train-the-trainer sessions to ensure you can onboard employees independently.
Testing (UAT) isn't just about finding bugs, it is a validation process to ensure system flows align with your operational workflows. By working hands-on with your own operational data, you'll verify that everything works seamlessly before officially going live, and any issues found are prioritized and resolved immediately.
We'll be on standby mode on launch day and the critical days that follow to ensure a smooth transition. Whether on-site or remotely, we monitor performance closely to confirm workflows are executed properly and resolve any issues found. We'll continue to provide guidance and updates as you enter the support phase.
| Before FoodLoop | With FoodLoop |
|---|---|
| Messy WhatsApp orders & lost slips | Centralised digital ordering platform |
| Unknown food cost & margin leakage | Real-time costing & margin visibility |
| Manual data entry & human errors | Automated sync & inventory updates |
| Overstocking or frequent stock-outs | MRP-driven demand planning |
| Difficult to track wastage | Granular wastage tracking & analytics |
We don't replace your accounting system―we empower it.
Accounting software is great for finance, but it struggles with the complexities of kitchen operations, recipes, and expiry dates. FoodLoop handles the heavy lifting of operations (Inventory, Production, Logistics) and syncs the final financial data (Invoices, DOs) to your accounting software.
Best of both worlds: Operational excellence + Financial compliance.
For Single Central Kitchens / Small Manufacturers
Inventory Management
Recipe Costing
Basic Procurement
For Growing Chains & SMEs
Everything in Basic +
Order Management (Outlets)
Production Planning
Accounting Integration
For Large Scale Operations
Everything in Standard +
Advanced MRP & AI Forecasting
Logistics & Route Optimisation
Custom Development
We aren't a generic ERP trying to fit into a kitchen. We are built 100% for the F&B industry, understanding nuances like catch-weight, expiry, and recipes.
We are a Malaysian team. We understand the local market, languages (support in EN/BM/CN), and business culture.
Complex systems fail because staff won't use them. FoodLoop is designed with a "Kitchen-First" UI―big buttons, simple flows, and mobile-ready.
FoodLoop is optimized for businesses with a Central Kitchen, Manufacturing Plant, or multiple outlets. If you are a single restaurant, our system might be too powerful, but if you plan to franchise or supply to others, we are ready for you.
Yes, we have open APIs and can integrate with various modern POS systems to pull sales data for automated inventory deduction. Contact us to check compatibility with your specific brand.
For the Standard package, implementation typically takes 2 to 4 weeks depending on the cleanliness of your data (recipes/ingredient lists) and team availability.
Absolutely. We use enterprise-grade cloud servers with daily backups and strict data encryption to ensure your business intelligence remains private and secure.
Malaysia
