Minutes of Meeting Writing Workshop

Duration: 1 Day

Introduction

This workshop is designed to take the stress out of note-taking and minute-writing by introducing the approaches to write clearer and more accurate minutes.

Course Objective

By the end of the course, you will:

• Tailor your writing for different audiences
• Feel more confident during meetings and take better notes
• Be able to report discussions and actions using correct grammar and tone
• Know how to select the right content for different types of minutes

Key Content

Module 1: Introduction

• What competencies do a minute taker need?
• What is the purpose of minutes
• How can minute takers overcome difficulties

Module 2: Preparing to take minutes

• The rights and obligations of the minute taker
• Note taking formats
• Types of minutes

Module 3: Language

• Selecting the right level of formality
• Using reported speech
• Getting grammar right

Module 4: Writing minutes

• Format
• Best practice for writing minutes
• Timescales

Module 5: Summarizing

• Reporting the outcome of meetings
• Using diplomatic language

Module 6: Practice meeting

• Contributing agenda item
• Leading agenda point discussion
• Effective minute taking

Module 7: Editing your work

• A top down approach to improving text
• Effective transitions
• Polishing grammar and punctuation

Methodology

Participants will practice writing effective minutes through group discussion and exercises.