In Malaysia’s warm and humid climate, office chairs require proper care and regular maintenance to stay comfortable, hygienic, and durable. Whether you’re managing a corporate office in Kuala Lumpur, a factory office in Selangor, or a home office setup, maintaining your office chair correctly can help you avoid premature wear and unnecessary replacement costs.
Here’s a practical guide on how to maintain office chairs in Malaysia and extend their lifespan.
Malaysia’s humidity can accelerate dust build-up, fabric deterioration, and even mould growth if chairs are neglected.
Fabric & Mesh Office Chairs
Vacuum weekly to remove dust and fine particles
Clean stains using mild soap and a damp cloth
Ensure the chair is fully dry to prevent odour or mould
PU Leather or Leather Office Chairs
Wipe weekly with a dry or slightly damp cloth
Use leather conditioner occasionally
Avoid placing chairs near windows with direct sunlight
💡 Regular cleaning is especially important in Malaysia to prevent material cracking and unpleasant smells.
Office chairs in Malaysia often experience heavy daily usage, especially in:
Corporate offices
Call centres
Training rooms
Factories and warehouses
Maintenance Tip
Inspect bolts and screws every 3–6 months
Tighten loose parts under the seat and armrests
Replace missing screws immediately
Loose fittings can cause wobbling and may lead to safety risks if ignored.
The height adjustment, tilt, and recline mechanisms are critical for ergonomic support.
Best Practices
Adjust chair height gently while seated
Avoid forcing tilt or recline levers
Apply light lubricant to moving parts once a year
If the chair sinks automatically or cannot hold height, the gas lift may need replacement, which is usually more cost-effective than buying a new chair.
Dust, hair, and carpet fibres commonly get trapped in chair wheels, especially in Malaysian offices with carpet flooring.
Caster Care Tips
Remove debris from wheels every few months
Clean casters with a damp cloth
Replace worn or damaged wheels promptly
Upgrading to PU casters helps protect flooring and provides smoother movement.
Every office chair has a recommended weight capacity and usage design.
To prolong lifespan:
Do not sit or stand on armrests
Avoid aggressive leaning or rocking
Do not drag chairs over uneven surfaces
Using the chair correctly helps prevent frame fatigue and mechanism failure.
In environments such as:
Call centres
Tuition centres
Co-working spaces
Shift-based operations
Office chairs face higher wear and tear.
Recommended Actions
Rotate chairs periodically
Conduct quarterly inspections
Choose chairs with replaceable parts (arm pads, seat foam, casters)
Locally manufactured office chairs often allow easier part replacement compared to imported or marketplace chairs.
In Malaysia, repairing a quality office chair is often more economical than full replacement.
Repair is suitable when:
Armrest pads are worn
Casters are damaged
Gas lift fails
Replacement is recommended when:
Chair base or mechanism is cracked
Structural integrity is compromised
Chair no longer provides ergonomic support
A local office chair manufacturer or service provider can usually assess this accurately.
Proper office chair maintenance helps:
✔ Extend chair lifespan
✔ Maintain ergonomic comfort
✔ Reduce workplace injuries
✔ Control operational costs
✔ Keep offices professional and presentable
For Malaysian companies, this also means lower long-term expenses and better employee wellbeing.
Office chairs are a long-term investment, especially for businesses. With Malaysia’s climate and high daily usage, regular maintenance is essential to ensure durability and comfort.
Choosing locally manufactured office chairs in Malaysia makes maintenance easier, as spare parts, servicing, and technical support are readily available—unlike many low-cost imported chairs.
👉 A well-maintained office chair not only lasts longer, it supports better productivity every day.
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