If you’re handling cross-border deliveries between Malaysia and Singapore, you will definitely come across two critical documents: K1 and K2 forms.
These are not random papers — they are mandatory customs documents required by Malaysian Customs. Fill them in correctly, and your cargo passes smoothly. Make a mistake, and you’ll be spending extra time and money resolving issues with customs!
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K1 = Import Declaration Form
📌 Purpose: Required when goods are imported into Malaysia (from Singapore or any other country).
📌 Used by: Importers, freight forwarders, customs brokers.
Appoint a freight forwarder / logistics provider.
Provide shipment details: invoice, packing list, shipper & consignee info.
Freight forwarder prepares the import permit and K1 form (processing takes ~1 day).
Goods arrive at Malaysian port / checkpoint.
Customs review & inspection.
Duty payment (if applicable) – your logistics provider will check via HS code.
Cargo released → delivered to you.
✅ Key Details to Include:
Cargo type, quantity, declared value, and correct HS Code (customs tariff code).
Errors or missing details may cause shipment holds — requiring re-submission and delays.
👉 Think of the K1 form as Malaysia Customs asking:
“What are you bringing into Malaysia? From where? What’s the value?”
As long as everything is accurate and compliant, clearance is smooth.
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K2 = Export Declaration Form
📌 Purpose: Required when goods are exported from Malaysia (e.g., to Singapore or other countries).
📌 Used by: Exporters, freight forwarders, customs brokers.
Appoint a freight forwarder / logistics provider.
Provide shipment details: invoice, packing list, shipper & consignee info.
Freight forwarder prepares the export permit and K2 form (processing takes ~1 day).
Goods arrive at Malaysian checkpoint.
Customs review & inspection.
Duty payment (if applicable, though most exports have no tax except for restricted goods).
Cargo released → delivered to consignee.
✅ Key Details to Include:
Export destination address
Cargo type, quantity, declared value, and HS Code
👉 Think of the K2 form as Malaysia Customs asking:
“What are you taking out of Malaysia? Where is it going? What’s the value?”
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| Aspect | K1 (Import) | K2 (Export) |
|---|---|---|
| Direction | Foreign → Malaysia | Malaysia → Other countries |
| Use Case | Singapore → Malaysia / Overseas → Malaysia | Malaysia → Singapore / Malaysia → Overseas |
| Party Involved | Malaysian Importer | Malaysian Exporter |
| Taxation | May involve import duties & SST | Usually no export tax (except special goods) |
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This is like an ID number for each customs entry. Example:
J25-2-12345678/25
J25 = Customs checkpoint code
2 = Form type (K2). If “1” → it’s K1
12345678 = Serial number
/25 = Year (2025)
The global standardized system to classify goods and determine tax rates.
Why it matters:
Wrong HS code = higher tax OR cargo detention
Different product forms = different codes & tax rates
Example: Coffee
Coffee beans ≠ pure coffee powder ≠ 3-in-1 instant coffee ≠ coffee concentrate
Each has a different HS code and different tax rate.
🔎 Useful HS Code Tools:
Malaysia HS Code Check: https://ezhs.customs.gov.my/
Singapore HS Code Check: https://hscodechecker.gobusiness.gov.sg/
⚠️ Note: Singapore Customs updates tariff rates weekly. Always double-check current tax rates.
Every item must be declared clearly:
How many boxes?
How many pieces per box?
Value per item & total value?
The more accurate, the smoother the clearance process.
In Malaysia-Singapore cross-border logistics, K1 and K2 forms are a must-have.
The good news? You don’t have to prepare them yourself — just engage a professional logistics provider to handle it all.
At Vspeed, we specialize in cross-border logistics with:
Full Truckload (FTL) & Less-Than-Truckload (LTL) transport
Professional customs clearance support
Own warehouses & driver fleet
Door-to-door delivery across Malaysia & Singapore
📌 Recommended Services:
👉 Explore our Malaysia-Singapore Cross-Border Trucking Service
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