FoodLoop ERP is a cloud based end to end solution for F&B SMEs in Malaysia, digitising and automating operations across central kitchens and food manufacturers in one unified platform. We don't just install systems, we help you build a digital culture that scales effortlessly, reduces wastage, controls cost, and ensures compliance. With FoodLoop, every step of your operation becomes connected, traceable, and data driven for sustainable growth, ensuring your business remains competitive in the Food & Beverage landscape.
Simple interface designed for shop floor workers and office teams, easing the adoption process.
One platform to eliminate disconnected systems and provides a single source of truth across operations.
Built in compliance tools that meet regulatory standards and safeguard brand reputation.
Connects to existing POS, accounting, and third-party systems via APIs, eliminating manual entry.
Ingredient costs are never static, especially perishables that fluctuate daily. Indirect costs associated with the recipe, such as utilities, labor, and equipment, are often overlooked in cost calculations. When production costs aren't tracked regularly, margins silently erode. FoodLoop addresses this by recording both ingredient and indirect costs in BOM Management as precise base estimates, while capturing actual costs based on item purchase prices. This ensures you are clearly aware of any margin drops, allowing you to make proactive changes to your menu pricing, item sourcing or food portioning. By enforcing FIFO (First-In, First-Out), we ensure older stocks are used well before they expire, further preventing profit leakage.
Scaling through a central kitchen is the best way to grow, but productivity eventually hits a wall when you're stuck with messy spreadsheets and manual paperwork. Without clear SOPs, operations often rely on individual's way of work rather than a systemized, efficient workflow. This creates a hectic and disconnected environment where mistakes are hard to trace. FoodLoop unifies your entire operation into one platform, replacing manual processes with guided Digital SOPs. With built-in checks and balances, the system ensures that no one can bypass standard procedures in their day-to-day work. By centralizing the flow of data, you eliminate discrepancies and build a culture of accountability, paving the way for future growth.
Meeting HACCP and Halal standards is a massive documentation headache, but it’s a non-negotiable part of the industry. Relying on paper-based records isn't just risky, it’s a physical burden that eats up office space and your team’s valuable time. During a food safety crisis, searching filing cabinets for essential records can take forever and delay recall protocols, leaving your business vulnerable. FoodLoop helps you stay Audit-ready by digitizing your inspection and documentation processes into clean, searchable digital audit trails. With seamless forward and backward traceability at your fingertips, you can handle recalls or compliance audits in minutes, not days, protecting both your customers and your brand reputation.
Create, manage, and control every recipe from a single hub using instructions, photos, and videos. With nested recipes, semi-finished items can be easily reused across multiple dishes, while version control tracks every change. Production costs are automatically calculated based on real-time purchasing prices.
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Whether it's an internal stock transfer or a sales order to franchisees or customers, replace manual ordering with a clear, structured workflow where orders are digitally submitted, reviewed, and approved based on inventory balance, production capacity, cut-off times, and minimum order quantities (MOQ).
Access real-time inventory balance and movement across all locations. Manage stock counts, goods receivings, goods issuances, stock adjustments, stock returns, buffer stock levels (PAR), batch info, picking / sorting lists, and wastage disposals from one unified platform, in an entirely auditable manner.
Streamline purchasing from requisition to payment with a structured procurement workflow that creates accountability and eliminates redundancy. Create purchase requests based on orders, production schedules, and buffer stock levels (PAR), then convert them into purchase orders in seconds.
Generate delivery orders and plan deliveries according to delivery window schedules and route optimization. Track real-time progress using GPS, including drivers' current activity and whereabouts, while capturing proof of delivery with recipient signatures and delivery photos to ensure full transparency.
Plan production with a calendar view that supports multiple departments or kitchens. Create work orders that specify what to produce and in what sequence. Track progress in real time, record actual versus planned quantities, log incidents, and capture actual production costs based on item purchase prices.
MRP evaluates your current stock, incoming orders, and buffer stock levels (PAR) to determine exactly what needs to be purchased and what needs to be produced. The system automatically generates optimized purchase requests and work orders based on your preferred replenishment method.
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Effortlessly print individual or batch labels with QR codes, product info, and expiry dates directly from the cloud without connecting the printer to a PC. With serialization, QR code scanning is enabled for precision mobile stock in and stock out purposes, with strict enforcement of First-In, First-Out (FIFO) practice.
Digitize every quality check so food safety and compliance become part of daily work, not an afterthought. Create custom inspection forms for goods receiving, production, goods issuance, and hygiene rounds. Log any non conformities along with corresponding corrective actions for full accountability.
Track every batch across the overall supply chain. From a finished product, trace back to the exact raw material batches. From a raw material batch, trace forward to every product and every delivery that used it. Generate recall lists easily and see exactly where the affected items are currently located.
Outlets can seamlessly place orders, receive deliveries, manage inventory, perform stock counts, record wastage, initiate stock returns, and trigger replenishment. Integration with Point of Sales (POS) enables automated stock depletion based on the bill of materials (recipe) whenever sales occur on POS system.
Turn raw operations data into clear, actionable reports for better business decisions. Every module produces both detailed item level reports and concise summaries. Use built in filters and custom queries to group and slice data the way you need it. Preview reports on-screen or export whenever necessary.
Whether you are starting fresh with us or moving from another software, we begin by understanding your operational workflow and identifying pain points. From there, we migrate, clean, and standardize your master data and BOM, then we configure your FoodLoop account according to your unique business requirements.
Our training uses real-world scenarios based on your business context. We don't just show you where the buttons are, we help you understand the 'why' behind each process so you can use the system confidently and effectively. We also offer train-the-trainer sessions to ensure you can onboard employees independently.
Testing (UAT) isn't just about finding bugs, it is a validation process to ensure system flows align with your operational workflows. By working hands-on with your own operational data, you'll verify that everything works seamlessly before officially going live, and any issues found are prioritized and resolved immediately.
We'll be on standby mode on launch day and the critical days that follow to ensure a smooth transition. Whether on-site or remotely, we monitor performance closely to confirm workflows are executed properly and resolve any issues found. We'll continue to provide guidance and updates as you enter the support phase.
| The Old Way (Fragmented & Reactive) |
With Us (Unified & Proactive) |
|---|---|
| Scattered systems with communication gaps | Fully integrated and unified digital ecosystem |
| Paper clutter requires excessive storage space | Cloud-based storage that eliminates paper clutter |
| Slow and inefficient information retrieval | Instant retrieval of all critical information |
| Lack of foresight on costs and wastages | Real-time visibility into costs and wastages |
| High risk of error from manual data entry | Reduced errors through integrated processes |
| Poor audit preparation and compliance readiness | Improved audit trail and compliance readiness |
We don't replace your accounting system, we empower it.
Accounting software is great for finance, but it struggles with the complexities of kitchen operations, recipes, and industry-specific compliance requirements. FoodLoop handles the heavy lifting of operations and syncs the final financial data to your accounting software. Through seamless integration, accounting software keeps company finances strong, while FoodLoop keeps operations compliant, efficient, and digitally connected.
The trinity of solutions for successful F&B business
Starter features for SMEs to digitize F&B operation.
BOM Management
Order Management
Procurement Management
Inventory Management
Delivery Management
Complete features for growing F&B businesses.
Everything in Basic +
Work Order Management
Label Management
QR Code Scanning
MRP
Exclusive features for enterprise control.
Everything in Standard +
Compliance Module
Catch-weight Management
We aren't a generic ERP trying to fit into a kitchen. We are purpose-built for F&B industy.
We are Malaysian. We understand local F&B practices and compliance requirements.
Complex systems fail when they are too complicated to use. FoodLoop is built differently.
FoodLoop plays well with others, seamlessly sync your operational data across software.
FoodLoop is designed for businesses with a central kitchen, manufacturing plant, or multiple outlets. If you fall into any of these categories, we are the perfect fit! If you are just starting a central kitchen, talk to us too, we will get you set up for digitalization. If you operate a single restaurant, our system might offer more features than you currently need.
Generic software lacks critical F&B features like recipe version control, traceability, and food safety checklists. Through seamless integration, your accounting system keeps company finances strong while FoodLoop keeps operations compliant, efficient, and digitally connected.
Yes. We have open APIs and can integrate with various modern POS systems to pull sales data for automated inventory deduction. Contact us to check compatibility with your specific brand.
Yes. We integrate with various modern accounting systems to sync master data, purchase orders, sales orders, and delivery orders. Contact us to check compatibility with your specific provider.
Contact us via WhatsApp, Email, or our contact form, and we will get in touch with you shortly.
Yes. FoodLoop is customizable and can be integrated to match your unique workflows. Contact us to discuss the feasibility of your specific requirements.
For the Standard package, onboarding typically takes 2 to 3 months, depending on the cleanliness of your data (recipes/SKUs) and team availability.
Yes. We provide comprehensive onsite or online training for your team members at no additional charge. We also offer "train-the-trainer" sessions to ensure you can onboard new employees independently.
Yes. All packages include ongoing support via email, phone, and remote assistance during standard business hours.
Yes. We use enterprise-grade cloud servers with daily backups and strict data encryption to ensure your business intelligence remains private and secure.
Malaysia
