Personal Effectiveness: Managing Time, Priorities, Work & Adapting To Change

Introduction

Efficient time management is the key to getting the most out of your day. From managing email to juggling your time on multiple projects – this course on time management will help you reach your goals by learning how to budget your time wisely and effectively. Rethink and Reprioritize on a moment’s notice.

‘Kick Off Procrastination…Improve your Concentration…and Deal with Distractions’.

Learning Objectives

• Understand the principles of time management practically
• Manage your time by implementing a framework to achieve goals
• Make decisions about what you do and when
• Proactively schedule tasks: construct weekly plans and to-do lists
• Adopt strategies and techniques to handle procrastination & interruptions
• Communicate assertively and politely

Key Content

Activity 1: Race with Time

Module 1: Evaluating How You Manage Your Time – How Time Flies, Where Has It Gone!

• Time Robbers!
  • Self-inflicted Time Robbers – Time Robbers imposed by others
• Take control of your life through the choices you make
• Evaluate your current strengths
  • Characterizing your personal style of managing time
  • Assessing the effect of your time style on others
  • Recognizing opportunities for improvement
• Gain Control over Your Time
  • Locate and plug time leakages

Module 2: Frame Your Responsibilities

• Harness the power of a structured approach to target factors that adversely impact your time
  • Customize the model to fit your style and needs
• Assess Clarity of Purpose – Begin with the End in Mind
• Mind Map your current situation
• Define the purpose of each of your commitments
• Weigh the value of current efforts

Activity 2: Plan-Organize-Systematic for Productivity

Module 3: Envision Where You Want to Be

• Create your powerful balance future: Work and Life
  • Develop your personal mission
  • Leverage the power of imagination
• Set and develop challenging goals
  • Create a sense of direction
  • Set SMART and WISE goals
• How to move toward your goals
  • Initiate changes to your present chaos
  • Select steps and actions

Activity 3: Bake an Ideal Pie & a Real Pie

Module 4: Prioritizing and Scheduling

• Steps to boost your productivity
  • Profile your prime time
  • Align tasks with your H and L energy levels
• Identify your priorities
  • Maximize the important/urgent matrix
  • Apply the Pareto Principle for task effectiveness
  • Cultivate the habit of ‘Do It Now’
• Build your schedule: Plan Your Work – Work Your Plan
  • Assign tasks into weekly and daily schedule
  • Create a ‘Must-To-Do’ List
  • Reduce your mental clutter

Exercise: Set Your Priorities

Module 5: Techniques for Controlling How Time is Used

• Overcome procrastination
  • Identify the root causes of inaction
  • Beat the deadline stress!
  • Reinforce your PMA
• Diffuse the impact of others
  • Say ‘No’ politely: Assert yourself
• Dealing with Information Overload
  • Categorize information for effective handling
    • On Hold and 4-Ds guideline
  • Step off the email-go-round
  • Evaluate your information flow and retrieval process

Exercise: Draw Up Your Action Plan

Module 6: You and Change

• Explore & understand emotions experienced during unwanted ‘Change’
• Manage feelings to move forward positively
  • Questions to ask
  • How to adapt to ‘Reality’

Review Video: Sarah’s Change

Who Should Attend

Anyone who wants to increase his/her productivity and who wishes to develop more balance and control over his/her time commitments.

Methodology

• Guided share learning to gain personal insight
• Practical skills to develop and implement a framework for successful time management
• Practice tools and techniques to make better day-to-day choices about investing your time and achieving your goals
• Strengthen your Positive Mental Attitude to Adapt Positively to Change