Everything you need to know about Malaysia import e-Invoice, in one place!

 

Importing from China to Malaysia Without a K1 Form? Yes, You Can Still Issue an E-Invoice! 

No Borang K1? Can you still issue a proper e-Invoice in Malaysia?

The answer is: YES!

Whether you re buying from Taobao, 1688, using group shipping (LCL), or freight forwarding services, this article will show you how to issue a legal Self-Billed e-Invoice on the MyInvois Portal, step-by-step , even if you don have a K1 form.

Let ma sure you stay compliant and stress-fre

Why Is a K1 Form Not Always Needed for an E-Invoice?

The K1 form is a Malaysian customs declaration for imported goods. However, not all cross-border purchases will provide a K1 under your company name. Here are three common import situations:

1: Full Container Load (FCL)  With K1

If you import using your company name via a full container (20ft/40ft), you receive a K1 form.

In this case, when issuing your Self-Billed e-Invoice, make sure to enter the K1 reference number.

 Case 2: Group Shipping / Consolidated Cargo No K1

If you are using Taobao, 1688, or other freight forwarders to consolidate goods (LCL), the K1 is typically under the forwarder name, not yours.

Don worry! You can still issue a valid e-Invoice just enter ''N/A'' in the K1 field.

 Case 3: Goods Never Entered Malaysia

If your goods were shipped directly to Singapore or another country, and never entered Malaysia:

You can also enter ''N/A'' for K1, because the goods never went through Malaysian customs.

How to Issue a Self-Billed E-Invoice (Quick Guide)

Here a step-by-step on how to fill it out correctly on MyInvois Portal:

Step 1: Start New Invoice

• Click ''New Document'' > ''Self-Billed Invoice''

 Step 2: Supplier Details

• Business Registration No. (BRN): N/A
• TIN (Tax Identification Number): EI00000000030 (that 9 zeros + 30)
• Supplier Name: You can enter ''Taobao'', ''1688'', ''Alibaba'', etc.
• SST / MSIC / Activity Description: N/A or 00000

Step 3: Contact Info & Country

• Enter any available phone/address from the supplier
• Country: Must enter ''China'' (or the supplier actual country)

Step 4: Currency & Product Info

• Choose your currency (e.g. CNY, USD)
• Exchange rate: Based on company policy (bank rate, monthly avg, etc.)
• Add Line:
  • Classification: 034 - Self-Billed: Importation of Goods
  • Product Description: e.g. ''Clothing'', ''Electronics'', etc.
  • Unit Price, Quantity, Discount: Fill accordingly
  •  

Step 5: Tax & K1 Field

• Tax: Enter N/A (if tax was prepaid via freight forwarder)
• Customs form number (K1):
  • If you have a K1: enter the number
  • If not: just enter N/A

What Happens If You Get It Wrong?

Malaysia Inland Revenue Board (LHDN) has made it clear:

Improper e-Invoicing or false declarations may result in fines from RM500 up to RM25,000

Even small online sellers and businesses must comply

Summary What You Must Remember

• If you have a K1, enter it!
• If you don have a K1, enter ''N/A''
• Make sure your invoice info is truthful and logical

Whether you are just starting or already running a business, this is essential knowledge to stay compliant under Malaysia new e-Invoicing system.

Want to See the Full Walkthrough?

Click here to watch the full YouTube video tutorial: 

 

https://youtu.be/1YEtpzJpOBM?si=5B1eXGe0OjvALIJK